The biggest time wasters are the “Meetings”. I spend approximately 50% of my time in meetings and I hate it. So do you. While certain meetings are important, most of them are not really required. My experience has been that most of the meetings drift off-subject mid way losing focus on the objective of the meeting. Oh Yeah! There is always, at least one moron who will either ask non-sense questions to show his presence or pass sarcastic comments to gain attention, inevitably wasting everybody’s time. Because of all the above reasons, one meeting leads to another meeting to another with no results.
These simple rules (nothing new, but rarely followed) will help control your meeting and make it productive:
- Don’t have meetings, unless it is really required.
- If it is required, then invite only the few people who would contribute value to the objective (without whom the objectives cannot be met).
- Always have a clear agenda and communicate the same to the participants in advance.
- Get the data points required for the meetings ready in advance
- End the meeting with specific actions to be taken and make someone responsible for the action along with timeline. Document it and close it.
- The most important: Set a timer and if it rings, the meeting is over. Period!